Workplace Unauthorized Access: How to Prevent | Kisi (2025) (original) (raw)

Table of Contents

Causes of Physical Security Breaches # How to Combat Unauthorized Access # FAQs

Causes of Physical Security Breaches

Unauthorized access may be gained by an outsider as well as by an in-house employee. Both physical access to a building by a stranger or entry to a server room by a staff member with no permission are examples of unauthorized physical access. Although a security system may have various loopholes, most commonly unauthorized access is gained thanks to:

Tailgating – i.e. an act when unauthorized people follow through a door someone who has an access card
Weak doors that can be easily levered or broke in through
Smart cards which can be easily hacked
Lost or stolen keys
Portable devices such as laptops, mobile phones and USB drives
Unlocked server room doors
Insider threat, etc.

Any of the above mentioned loopholes create security gaps which can be taken advantage of. Because of an unauthorized access companies may be subjected to physical theft of devices and equipment, compromise of electronic information, identity theft and vandalism. What’s more, human lives can be endangered too. Therefore, it is important that a company addresses any of the existing loopholes and prevents possible threats.

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How to Combat Unauthorized Access

First and foremost, you need to define how unauthorized access can occur at your company and develop a program aimed at eradicating any possible loopholes.

Different levels of security are crucial to prevent unauthorized access . Robust access control system, employee control and emergency response help prevent unsanctioned access to facilities, devices and information.

Begin with perimeter security. Make sure you use fences, gates, guards and video surveillance around the perimeter.
By installing motion detectors and alarm systems you can attain an additional level of security.
Implement identification cards to verify people entering the premises, including visitors, contractors and personnel.
Lock up areas with sensitive information. It is also advised to enforce delay control on server room doors. Check out our guide for server room requirements.
Conduct background check of employees before onboarding. "Onboarding" is the process of integrating a new employee into an organization, training and orienting them.
Make sure you have a new hire forms checklist thanks to which you can verify your new employee’s work eligibility.
Set up different access control levels. Each employee should be granted permission to enter facilities depending on their role within an organization.
Use cable locks for computers in order to prevent theft of electronic devices.

Desktop locks are aimed at protecting computer equipment from theft.

Lock up sensitive files or USB drives in safes or drawers.
Develop an emergency plan and train employees to troubleshoot possible security issues and inform of any suspicious behavior they notice.

It is important to remember that security starts at a physical level. By implementing measures aimed at preventing unauthorized access you can protect your assets, information and personnel from internal and external security threats which otherwise might have a detrimental impact on your business.

FAQs

Workplace Unauthorized Access: How to Prevent | Kisi? ›

To prevent unauthorized access, it's essential to implement strong security measures such as robust password policies, multi-factor authentication, regular software updates, employee training on security awareness, and effective physical security practices.

What are three ways unauthorized access can be prevented? ›

How do I protect information from Unauthorised access? ›

Seven techniques to prevent unauthorized network access

Require strong passwords.
Set up multi-factor authentication.
Secure your physical infrastructure.
Monitor and secure your network.
Update and patch software ASAP.
Implement least privilege and zero-trust.
Learn More About Information Security.

What actions can an organization take to prevent loss of data through unauthorized actions? ›

How to prevent unauthorized access: 8 best practices to use

Adopt the principle of least privilege. ...
Implement a strong password management policy. ...
Use multi-factor authentication. ...
Monitor user activity. ...
Maintain secure IT infrastructure. ...
Employ user behavior analytics. ...
Promptly respond to cybersecurity incidents.

How do you ensure Unauthorised access Cannot be gained in your practice? ›

1 You must make sure that patients' information is not revealed accidentally and that no-one has unauthorised access to it by storing it securely at all times. You must not leave records where they can be seen by other patients, unauthorised staff or members or the public.

What are the 2 examples of ways to prevent access control? ›

4 Ways to Prevent Broken Access Control

Implementing the Principle of Least Privilege. ...
Secure Session Management and Authentication Controls. ...
Regular Access Control Audits and Reviews. ...
Proper Error Handling and Logging.

What are the 3 common methods of access control? ›

The 3 types of access control are Role-Based Access Control (RBAC) systems, Attribute-Based Access Control (ABAC) and Discretionary Access Control (DAC). Each of the three access control types can be leveraged to ensure that your property and data is secure.

What is one good rule to prevent unauthorized access? ›

One good rule to prevent unauthorized access to computer data is to use strong passwords. Strong passwords typically include a mix of uppercase and lowercase letters, numbers, and special characters.

What is used to block unauthorized access? ›

A firewall is a security system designed to prevent unauthorized access into or out of a computer network.

What is used to deter unauthorized access attacks? ›

Implement Strong Password Policies and MFA

A simple yet effective method of how to prevent unauthorized access is by enforcing strong password policies. Require employees to use complex and unique passwords, regularly change them, and avoid using the same passwords across multiple accounts.

What are the methods of restricting user access? ›

There are four types of access control methods: Mandatory Access Control (MAC), Role-Based Access Control (RBAC), Discretionary Access Control (DAC), and Rule-Based Access Control (RBAC or RB-RBAC). A method is chosen based on the level of access needed by each user, security requirement, infrastructure, etc.

Which process has responsibility in preventing Unauthorised access to data? ›

The correct answer is Data Security. Data security refers to the process of protecting data from unauthorized access and data corruption throughout its lifecycle. Data security is also known as System Data Security, Information Security or Computer security.

What is the method that you can keep data safe from unauthorized people? ›

Encryption

It involves converting sensitive information into a coded form, making it unreadable to anyone without the proper decryption key. Only the authorized user, who possesses the decryption key, is able to decode and view the information.

How can unauthorized access be prevented? ›

10 ways to prevent unauthorized access

Create strong password policies. ...
Perform regular software updates. ...
Implement Multi-factor authentication (MFA) ...
Conduct employee security awareness training. ...
Use Network Access Control (NAC) solutions. ...
Encrypt data. ...
Secure Wi-Fi networks. ...
Perform regular security audits and assessments.

What is a preventive measure used to block Unauthorised access to a network? ›

The correct answer is Firewall. It is a system designed to prevent unauthorized access to or from a private network.

How do you ensure correct access control? ›

How to Design and Implement an Effective Access Control Solution for Your Business

Assess Your Security Requirements. ...
Define Access Levels and Permissions. ...
Choose the Right Access Control Technology. ...
Implement Physical Security Measures. ...
Establish User Enrollment and Authentication Processes. ...
Set Up Monitoring and Reporting.

What are the three A's of access control? ›

What is Authentication, Authorization, and Accounting (AAA)? Authentication, authorization, and accounting (AAA) is a security framework that controls access to computer resources, enforces policies, and audits usage.

What is used to prevent unauthorized access to the network? ›

A firewall is a security system designed to prevent unauthorized access into or out of a computer network. Firewalls are often used to make sure internet users without access are not able to interface with private networks, or intranets, connected to the internet.

What are the three types of access control as security guard? ›

3 Types of Access Control

Discretionary Access Control (DAC)
Role-Based Access Control (RBAC)
Attribute-Based Access Control (ABAC)

What are three examples related to Unauthorised access? ›

Hacking financial / bank account related information. Stealing organizational / intellectual information. Illegal monitoring of information owned by other users. Illegal use/break of login and password of other users.

Article information

Author: Aracelis Kilback

Last Updated: 2025-02-12T20:19:01+07:00

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