Manage project visibility and sharing

Understand the two project visibility options

When creating a project on a Team or Enterprise plan, you can choose between two initial visibility options:

What are public projects?

If you choose to share a project with the rest of your organization upon creation, this means that any other member of your team can find it by browsing or searching the Team tab in the Projects section, and use it to start a chat. Even if a project is public, your chats within that project will be private and inaccessible to other members of your organization unless you manually share them.

Can I change a project from public to private?

Yes, you can switch the visibility of a project you created as public to private at any time by opening the project and clicking the “Share” button to the right of the project name:

Click “Everyone at [your organization]” under General access and select “Only people invited” to change the project from public to private:

What are private projects?

Choosing “Only people invited” keeps your project private so that you are the only user with access by default. All content within the project (chats, project knowledge, and artifacts) remains inaccessible to other members unless they are explicitly invited.

Can I change a project from private to public?

Yes, you can switch the visibility of a project you created as private to public at any time by opening the project and clicking the “Share” button to the right of the project name:

Click “Only people invited” under General access and select “Everyone at [your organization]” to change the project from private to public:

Add and remove member access to private projects

To add members to a private project

This will share the project and knowledge base with the member, but your chats will remain private unless you choose to share them.

To remove members from a private project

Add members in bulk

You can add multiple users at once by copying and pasting a list of email addresses into the Invite by email field after clicking “Share”:

Email notifications

When someone shares a project with you, you'll receive an email notification letting you know about the new shared project and your permission level.

“Shared with me” tab

Projects that have been shared with you will appear in a "Shared with you" tab on your Projects section, making it easy to find and access collaborative work.

What happens when archiving a shared project?

When a project is archived, all sharing permissions are reset to private and previous sharing context is wiped for security.

Chats within a project are not shared by default.

The chat snapshot includes all messages that were sent prior to sharing the chat, including any artifacts. All messages sent after sharing a chat will remain private by default. However, you can choose to update the shared snapshot to include new messages.

To update a shared chat

To unshare a chat

What are projects?How can I create and manage projects?Disable public projects for your organization Sharing and Unsharing Chats What happens to a user's data when they are removed from a Team or Enterprise organization?

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