Schedule events in Gmail - Gmail Help (original) (raw)

Schedule events and negotiate times to meet directly with someone in Gmail.

In this article, you can learn how to:

• Create an event from a Gmail message
• Create & insert an event in a Gmail message
• Insert a booking page in a Gmail message
• Offer available times to meet in a Gmail message
• Suggest times to meet with Gemini in Gmail

Create an event from a Gmail message

1. On your computer, go to Gmail.
2. Open a message.
3. At the top, above the message, click More Create event.
   • A new tab opens in your browser to Calendar.
4. Confirm the event title, attendees, time, and other details.
   • Calendar:
     * Creates an event.
     * Copies the Gmail subject and message text.
     * Automatically adds the recipient on the Gmail message as an invitee.
   • To invite more people, add their email addresses.
5. Once done, click Save.

Tip: The event title and description are automatically added based on the Gmail subject and email message.

Create & insert an event in a Gmail message

1. On your computer, go to Gmail.
2. Create or reply to an email.
3. At the bottom, click Set up a time to meet Create an event.
4. On the right, confirm the event title, attendees, time, and other details.
   • Calendar:
     * Creates an event.
     * Uses the Gmail subject as the event title.
     * Automatically adds the recipient on the Gmail message as an invitee.
   • To invite more people, add their email addresses.
5. Click Save Send.

Tips:

• A summary of the event is automatically added back into the email message.
• If you delete the event summary from the message, the event isn’t deleted from Calendar.

Insert a booking page in a Gmail message

If you have an appointment schedule from Calendar, you can insert a link to your booking page in a message. Learn about appointment schedules in Google Calendar.

1. On your computer, go to Gmail.
2. Create or reply to an email.
3. At the bottom, click Set up a time to meet .
4. Select a booking page.

Tip: If you don’t have an appointment schedule, click Create a booking page. Learn how to create an appointment schedule in Google Calendar.

Offer available times to meet in a Gmail message

1. On your computer, go to Gmail.
2. Create or reply to an email.
3. At the bottom of your message, click Set up a time to meet Propose times you're free.
   Tip: If you can’t find Set up a time to meet , click More options .
4. On the right, select the event duration.
5. Choose multiple times in the calendar grid. You can select times across different days.
6. Click Next.
7. Add an event title.
   • Expand the "More info" box to add details.
8. Click Add to email Send.
   • When the recipient selects a time for the event, the event is automatically created and added to your calendar. A confirmation email is also sent with the event details.
     Important: This feature only works for 1:1 meetings. If multiple recipients are copied in your email, only the first person to book an appointment will be added to the event. Additional participants must be added separately.

Tips:

• If you offer available times to meet, others can see and book them for 30 days through the booking page.
• The event’s permissions are set to "See guest list" by default. You can modify guest permissions after the recipient confirms the event.
• The proposed times in the Gmail message are shown in the event creator’s timezone. On the booking page, the times are shown in the recipient’s timezone. Once created, the event shows on Calendar in the local time zone. Then, confirmation emails are sent with the event details in each participant’s timezone.
• Booked times can only be scheduled on your primary calendar.

Suggest times to meet with Gemini in Gmail

Important: This feature requires an eligible Google Workspace plan. Learn about Gemini features and plans.

When you draft a message or suggest a meeting with someone, you can propose available times with Gemini in Gmail. This is based on information in your message and your Google Calendar.

1. On your computer, go to Gmail.
2. Create or reply to an email.
3. At the bottom of your message, click Help me schedule .

Tips: