Implementation of information technologies in university management at Pj. Safarik university in Kosice (original) (raw)

Вестник Тамбовского университета. Серия: Естественные и технические науки, 2006

Abstract

Academic information system (briefly AIS) is a complex information system that is supported by Ministry of Education of Slovak Republic in terms of central development project. At present time, it is implemented at 11 Slovak universities. The main purpose of the second year of the project solution is the implementation of the new version of the information system. AIS is step by step integrated with Library information system, System forAutomatic Person Identification, System for Management of Human Resources, Financial Information System, Central Student Register. 1. Development of Academic Information System Intention of our faculty was to change existing system of study to credit system of study with respect of ECTS standarts. The first considerations about integrated information system of study at Faculty of Sciences began in 1977. In 1999 we obtained a Tempus project ISTOFIM which was devoted to developing information systems supporting central university and faculty administration in their financial management as well as in course and examination planning. In 1988–1999 we implemented the Academic information system (AIS) to real operation at our university. In 2000 we presented the results of ISTOFIM project, which gave advantages to our university against the other Slovak universities. So our university gave an offer of AIS for another Slovak universities. Our university successfully ended ISTOFIM Tempus project in 2001 and nowadays our information system is expanded not just to all faculties and departments in our university, but it is used on 12 another Slovak universities. In 2005 our university acquired central development project in which 8 Slovak Universities were involved. The objectives were the development of a new, more modern version, stabilisation of Academic Information System, stabilisation of development and run time environments, common process of hardware and software purchase, experience exchange by analysis, implementation and operation. Вестник ТГУ, т.11, вып.5, 2006 681 2. AIS – list of subsystems • Study management o Entrance examination o Evidence of Study o Study programmes o Time table o Lifelong learning • Additional subsystems o Administrative subsysem o Web presentation o Accomodation o Science and research o Economic reviews o Black box • Supporting subsystems o User management o Code-list management o Human resources management o Claims management o System support 3. Interface with another systems AIS is a complex information system for managing study and research in a university. So it must be integrated with other information systems implemented in our university and in Ministry of Education of Slovak Republik. It is possible to realize interface to any system with defined input-output protocol. Nowadays interface to system Human (payrolls), State treasury, Central register of students, post office is realized. Interfaces to Finance Information System SOFIA, Library information system ALEPH, system for Authomatic Identification of Person AIO are in process. Support for Personal Identification Card administration is also realized in AIS. We are planning to extend AIS with some function of LMS (Learning Management System) and make one integral environment for students and teachers or at least definition some API for intergation with another LMS systems. Building of data warehouses which should consist of aggregate data for presentation and further analysis is very important. Typical using of data warehouse should be in budget creation, universities evaluation, study programmes acreditation, monitoring of entrance eximination results, tracing of development projects solutions, etc. 4. System implementation to operation Process of implementation to operation consists of these important steps: – Installation and parametrisation of system – Data transformation and insertion data to code-lists – Training – Operation It is neccessary to give a support from “top“ to “bottom“ for a successful implementation process, i.e. the support of head of university, who is interested in use of the information system and the support of staff should not be omitted. It had to be specified responsibility of each person involved in information system operation. Willingness and sedulity of each person coudn‘t be omitted. All persons must be aware of advantages and disadvatntages, which information system brings. Information system brings certain order in data flows, responsibility for data, and trasparency of information. Imagination of massive using of the system all over the university from the beginning is impossible. We cannot expect that in a short time it is really possible to evaluate using of this system. It must be a long-term process with the beginning at a pilot faculty or a pilot department. It is possible to expect a contribution of the information system 1-2 years after the implementation of the system to operation. During this time it is necessary to build the infrastructure for…

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