Preservation of government records in Botswana (original) (raw)
Related papers
2020
Proper storage of records ensures that they are continuously accessible. Proper storage is a vital aspect of every records management program. Good records management will promote efficient and effectiveness in ensuring regulatory compliance, minimizing litigation risks, supporting making informed decisions by providing timely and sufficient information. The aim of the study is to assess records management practices in the private and public sector in Botswana. A cross-sectional study with quantitative approach was completed in Gaborone between January 2019 and May 2019. Respondents who were included in the study were record management officers who work in public and private sector. A snowball sampling technique was used to find a specific number of participants who works in the private sector while a purposive sampling technique as used for records officers who work in public sector. All statistical modelling was carried out using Statistical Package for the Social Sciences, versio...
Management of Public Sector Records and Archives in Botswana
IGI Global eBooks, 2018
This chapter looks at the management of public sector records and archives in Botswana. The chapter starts with an overview of developments in the East and Southern African Regional Branch of the International Council on Archives (ESARBICA), which provides a foundation for discussion of developments in Botswana. It looks at the extent to which the Botswana National Archives and Records Services (BNARS) has fulfilled its role as the overseer of the creation, maintenance, use, disposition of public sector records, and preservation of the country's cultural heritage. It also looks at the impact of information and communication technologies and management of electronic records together with issues of staffing, training, and the challenges and prospects the country is faced with in managing records and archives as a symbol of cultural heritage. The chapter is based on an extensive review of the literature and the author's personal experience. It ends with recommendations on future directions. www.igi-global.com/chapter/the-construction-of-the-social-reality-from-the-news-narrative-totransmedia-storytelling/207447?camid=4v1a The Marketer as Storyteller: Transmedia Marketing in a Participatory Culture Tuba Özbölük (2019). Handbook of Research on Transmedia Storytelling and Narrative Strategies (pp.
The implications of the National Archives and Records Services Act on archival practice in Botswana
2018
Archival legislation is the basis for records and archives management in any country. The National Archives Act of Botswana was enacted in 1978 to give the Botswana National Archives and Records Services (BNARS) its mandate to provide a framework for conducting records and archival functions in Botswana. It mandates BNARS to collect, preserve and make accessible the nation's documentary heritage. In recognition of its deficiencies, amendments were made in 2007 to incorporate the management of current records, electronic records and recognition of private archives. A review of this legislation reveals that these amendments fared way below expectations as the Act currently has serious weaknesses that need to be addressed to improve archival practice in the country. Hence, the purpose of this paper is to examine the National Archives and Records Services Act in Botswana and its implications on archival practice in the country. This paper took a qualitative approach utilising documentary review to collect data and content analysis. This is an original study using a documentary review to review the archival legislation in Botswana. The findings of this paper would contribute towards the literature in archival legislation in Botswana and the ESARBICA region.
Recent literature has proved that archival institutions are some of the underutilized institutions across Africa. Thus archival institutions are challenged to incorporate fierce public programming in order to educate the public on the existence and use of the archives. This article seeks to discuss the public programme at the Botswana National Archives and Records Services from 2003 to 2013. It discusses the public programme strategies employed by the Department and the challenges experienced when implementing the public programme. Furthermore, the article presents the public views and perceptions on Botswana National Archives and Records Services, especially on their knowledge on the existence and use of the institution. Finally the article makes recommendations on how to improve the public programme at the organization.
Archival Preservation Practices at the Records and Archives Management Department in Tanzania
Mousaion: South African Journal of Information Studies, 2016
The aim of this study was to assess preservation practices at the Records and Archives Management Department (RAMD) in Tanzania and to make recommendations aimed at ensuring the long-term preservation and accessibility of archives held at RAMD. The population of the study consisted of the Director of RAMD, two Assistant Directors, ten Senior Records Officers, two Records Officers, three Senior Records Management Assistants, three Principal Records Management Assistants and one Records Management Assistant. The data collection instruments included questionnaires, interviews, observation and content analysis. Qualitative data analysis was used to gain a better understanding of the issues under investigation. The findings indicated that legislation relating to the preservation of archives in Tanzania is not comprehensive enough and that RAMD lacks a preservation policy; preserves only paper-based materials; experiences a shortage of storage equipment; holds records under poor environme...
2007
The article presents the findings of a study which examined the role of Kenya National Archives and Documentation Service (KNADS) in the management of records in 18 government ministry headquarters in Nairobi, Kenya. Data was collected (in 2005) through questionnaires sent out to 157 registry staff, and through interviews conducted with 10 senior government officers and six archive personnel from Nairobi Records Centre and KNADS headquarters. The research findings revealed that, even though KNADS provided records management advice to government departments, the record creating agencies did not adequately implement this advice. The study established that KNADS faced various challenges in providing records management advice to government departments and that this may compromise public service delivery and the effective management of government information. The chal-lenges that were identified included: inadequate human and financial resources, lack of support from senior government of...
Factors influencing access to archives at Botswana National Archives and Records Services
ESARBICA Journal: Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives
As the responsibility for governments to account and be transparent evolves, access to information is becoming a significant tool in that regard. As such, most countries prioritised access to archives to uphold accountability and transparency, particularly in democratic states. However, for some institutions, access to archives is still a challenge. In this regard, this paper sought to assess the factors that affect access to archives at the Botswana National Archives and Records services (BNARS) with the aim of finding solutions to improve access to archives in Botswana. The study adopted a qualitative approach to review literature on the factors that affect access to archives. The study found that access to archives at BNARS is impacted by copyright issues; weak and lacking appropriate legislative framework; distance barriers; as well as logistical barriers. Ultimately, the paper reflects that several solutions such as the development and review of the legislative framework regard...
Mousaion, 2017
The way in which an institution treats its records is crucial for its survival in a rapidly changing society. The purpose of the study was to investigate the records management practices and challenges faced by traditional institutions of leadership and governance in Ga Molepo, Limpopo, South Africa. The researcher employed a cross-sectional survey in order to quantitatively examine the challenges faced by members of traditional councils. A researcher-administered questionnaire was used as a data collection tool to study a stratified sample of 35 members from an estimated population of 350. The findings revealed patterns and trends of non-compliance with records management standards and guidelines. Although there were sporadic cases of record keeping, a greater number of respondents revealed that traditional institutions lack the facilities, equipment, education and trained/skilled personnel to apply correct records management procedures in their daily administration of their traditional communities. The main value of the study is to create awareness of records management as one of the neglected areas in traditional institutions – which are by current legislative arrangement, the closest form of leadership and governance for rural communities in light of their relationship with local municipalities and the Department of Cooperative Governance and Traditional Affairs.
Archival Legislation and the Management of Public Sector Records in Zambia: A critical Review
South African Archives Journal, Vol.1, 149-158, 2011
Governments all over the world require comprehensive archival legislation ensure that records and archives are managed accordingly for effective running of the current operations of organisation as well as for posterity. The paper argues that comprehensive legislation in the records management and archives administration act as a guiding principle to custodians and users of records and archives. Furthermore, the paper discusses archives legislation in Zambia and its role in the control and preservation of records of enduring value. The paper points out that the National Archives Act does not mandate the National Archives to manage current records and this hinders its operations. The paper contends that archives legislation in Zambia is not tandem developments in Information and Communications Technology (ICTs) vis-à-vis records management and issues that have to do with Freedom of Information Legislation (FOIL). It provides examples of archives legislation that have been reviewed and/or amendment in ESARBICA that as a result archival institutions in those countries be instrumental in promoting records management policies, standards and procedures. The paper concludes by making recommendations on the need for the National Archives of Zambia to extend its mandate to the management of records in public intuitions the need to manage electronic records and ensure that the Freedom of Information is developed and implemented.
National Archives and the effective Management of Public Sector Records in Kenya
2007
The article presents the findings of a study which examined the role of Kenya National Archives and Documentation Service (KNADS) in the management of records in 18 government ministry headquarters in Nairobi, Kenya. Data was collected (in 2005) through questionnaires sent out to 157 registry staff, and through interviews conducted with 10 senior government officers and six archive personnel from Nairobi Records Centre and KNADS headquarters. The research findings revealed that, even though KNADS provided records management advice to government departments, the record creating agencies did not adequately implement this advice. The study established that KNADS faced various challenges in providing records management advice to government departments and that this may compromise public service delivery and the effective management of government information. The chal- lenges that were identified included: inadequate human and financial resources, lack of support from senior government o...