Data protection: privacy notice model documents (original) (raw)

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Providing accessible information to individuals about the use of personal data is a key element of the Data Protection Act 2018 and UK General Data Protection Regulation.

The most common way to provide information is through a privacy notice.

The Department for Education provides suggested wording that schools and local authorities may wish to use. You must review and amend this to reflect local needs and circumstances, as you will process data that is not solely for use within data collections.

You can issue privacy notices in a number of ways – for example, on your website or within:

Published 10 July 2013
Last updated 15 August 2024+ show all updates

  1. 15 August 2024
    Replaced each document with the latest version.
  2. 30 October 2023
    Updated a link to the National Pupil Database (NPD) privacy notice in the following documents: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for a local authority' and 'Privacy notice: suggested text for looked-after children and children in need'.
  3. 16 June 2023
    Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.
  4. 16 November 2022
    Removed 'Privacy notice: how we use employee information' and added 'Privacy notice: how we use children's social workforce information'.
  5. 20 September 2022
    Documents updated: 'Explanation of privacy notices', 'Privacy notice: suggested text for pupils', 'Privacy notice: suggested text for school workforce', 'Privacy notice: suggested text for school and trust governance roles', 'Privacy notice: suggested web text for a local authority', 'Privacy notice: suggested text for looked-after children and children in need'.
  6. 26 November 2021
    Updated the document 'Explanation of privacy notices'.
  7. 19 July 2021
    Updated privacy notice suggested templates for pupils, school workforce, school and trust governance, local authority and looked-after children to amend 'Article 9' link and changed 'GDPR' to 'UK GDPR' where applicable.
  8. 3 September 2020
    Updated 'Privacy notices: an explanation of privacy notices' with v1.2 August 2020.
  9. 21 August 2019
    Updated privacy notice user guide and suggested templates for pupils, school workforce, local authority, looked-after children and children in need. Update covers parental consent to prevent the sharing of additional pupil information with local authorities and youth support services.
  10. 30 July 2019
    Updated in 'Privacy notice: suggested text for a school governor'. The document now uses the terminology 'individuals in governance roles in maintained schools and academy trusts'.
  11. 13 December 2018
    Updated privacy notices for pupils, school workforces, school governors, local authorities, and looked after children and children in need.
  12. 17 October 2018
    Updated suggested wording for 'Privacy notice: how we use employee information'
  13. 3 October 2018
    Updated privacy notices with suggested text to reflect the latest data protection legislation (DPA 2018).
  14. 20 July 2018
    Updated 'Privacy notice: how we use employee information' to help local authorities comply with the General Data Protection Regulation (GDPR).
  15. 29 June 2018
    Added documents 'Privacy notice: suggested text for a school governor'.
  16. 15 May 2018
    Added an explanation of privacy notices and updated the suggested texts.
  17. 3 January 2018
    Updated privacy notices to help local authorities comply with the General Data Protection Regulation (GDPR).
  18. 13 October 2017
    Added 'Privacy notice: how we use employee information'.
  19. 5 October 2017
    Updated 'suggested text for pupils' documents to help schools comply with the General Data Protection Regulation.
  20. 26 April 2016
    Updated privacy notice model documents for pupils, local authorities, and looked-after children and children in need.
  21. 3 July 2015
    Updated privacy notice model documents.
  22. 26 June 2014
    Documents updated to take account of any relevant policy and organisational changes, and to include the latest web links.
  23. 10 July 2013
    First published.