Sum-of-the-Years' Digits: Definition and How to Calculate (original) (raw)

What Is Sum-of-the-Years' Digits?

Sum-of-the-years' digits (SYD) is an accelerated method for calculating an asset's depreciation. This method takes the asset's expected life and adds together the digits for each year; so if the asset is expected to last for five years, the sum of the years' digits would be obtained by adding: 5 + 4 + 3 + 2 + 1 to get a total of 15. Each digit is then divided by this sum to determine the percentage by which the asset should be depreciated each year, starting with the highest number in year 1.

Key Takeaways

• Sum-of-the-years' digits is an accelerated method for determining an asset's expected depreciation over time.
• Depreciation is an accounting technique that involves pairing the cost of using a tangible asset with the advantage gained over its useful life.
• Accelerated depreciation differs from standard depreciation by assuming higher depreciation costs initially and lower costs in later years, reflecting the fact that the benefit of using an asset will be diminished as the asset ages.
• Standard depreciation, or straight-line depreciation, utilizes the same monetary cost every year of the asset's useful life.
• It is best to use an accelerated depreciation method, such as the SYD method, when an asset will lose most of its value toward the beginning of its useful life

Understanding Sum-of-the-Years' Digits

Depreciation is a method of asset cost allocation that apportions an asset's cost to expenses for each period expected to benefit from using the asset. Depending on the chosen cost apportionment or depreciation rate, depreciation charges can be variable, straight-lined, or accelerated over the useful life of an asset.

Accelerated depreciation uses decreasing charge methods, including the sum-of-the-years' digits (SYD), providing higher depreciation costs in earlier years and lower depreciation charges in later periods.

Under the SYD method, the depreciation rate percentage for each year is calculated as the number of years remaining in the asset's life for the same year divided by the sum of the remaining asset's life every year through the asset's entire life. As the depreciation rate decreases over time, so does the depreciation charge.

It makes sense to use an accelerated depreciation method such as the SYD method when an asset will lose most of its value toward the beginning of its useful life, as is the case with automobiles, for example. In the five-year example above, the SYD method would yield the following depreciation schedule:

• Year 1: 5/15 = 33%
• Year 2: 4/15 = 27%
• Year 3: 3/15 = 20%
• Year 4: 2/15 = 13%
• Year 5: 1/15 = 7%

The percentages for all of these years should add up to 100%.

Accelerated depreciation allows for the likelihood of assets to decline over time, and also to require higher repair and maintenance costs in later years than when first purchased.

Once a company decides on a depreciation method it typically has to stick with that depreciation method going forward for that particular asset. Changing would require a revision of all previously submitted financial statements.

Economic Usefulness of Assets

The accelerated or decreasing cost allocation for asset depreciation, such as the sum-of-the-years' digits method, better matches the cost of using an asset to the benefit the asset use provides each year over the economic life of the asset.

The benefit of using an asset will decline as the asset gets older, meaning an asset provides greater service value in earlier years. Therefore, charging higher depreciation costs early on and decreasing depreciation charges in later years reflects the reality of an asset's changing economic usefulness over time.

Repair and Maintenance Costs

As an asset gets older, repair and maintenance costs rise as the asset needs repairs more often; again, consider an automobile as an example. A decreasing depreciation charge over time helps provide a constant overall cost between depreciation charges and repair and maintenance costs, the latter of which are lower in the earlier years and can offset higher depreciation charges early on.

Without accelerated depreciation and decreasing depreciation charges, earnings, as reported, may be distorted too high early on and too low later on—when depreciation cost allocation does not accommodate actual changes in repair and maintenance costs over an asset's useful life.

How Do You Calculate Sum-of-the-Years' Digits?

To calculate the sum-of-the-years' digits, you add up each of the years of an asset's useful life. So for example, if an asset had a useful life of six years, you would add up 6 + 5 + 4 + 3 + 2 + 1 = 21. From there, you would take the sum, in this case 21, then divide each digit by it, to determine the percentage to be depreciated each year. You would start backward. For example, the percentage of depreciation in the first year would be 6/21 = 28.6%. For the second year, it would be 5/21 = 23.8%.

What Is the Sum-of-the-Years' Digits in Excel?

The sum-of-the-years' digits, which is an accelerated method of calculating depreciation, can easily be calculated in Excel using the "SYD" function. This can be done when you have the asset's cost, salvage value, and useful life.

What Is the Simplest and Most Commonly Used Method of Depreciation?

The simplest and most common method of depreciation is the straight-line basis method of depreciation. It takes an asset's current value and subtracts its salvage value. The resulting number is then divided by the estimated useful life of the asset.

The Bottom Line

Businesses must account for depreciation and there are a few ways to do it, some better suited than others depending on the specific asset. The sum-of-the-years' digits (SYD) is an accelerated method better suited for assets that depreciate more early in their useful life since accelerated depreciation assumes higher depreciation costs in the early years.