Privacy Statement (original) (raw)
What is this?
By the present privacy statement the Friedrich Schiller University Jena, Fürstengraben 1, 07443 Jena, Germany, represented by the President Professor Dr. Andreas Marx, fulfils the requirement to provide information in accordance with sections 12 and 13 of the General Data Protection Regulation (GDPR)External link.
The Data Protection Officer of the University is avaiable for any questions relating to the data protection, please contact him via e-mail: datenschutz@uni-jena.de. The present version of the privacy statement was updated on 13rd November 2025 by the Data Protection Officer.
Which terms and principles do apply?
The definitions used in the present privacy statement are determined by section 4 of GDPR. If reading the text carefully, these definitions should be easily understandable. The structure and the formulations in the privacy statement are based on the principle of transparency as defined in section 5 subsection 1(a) and in section 12 of GDPR.
If you, however, still might have some questions, please do not hesitate to contact the Data Protection Officer.
Why and how does the University process your data?
While visiting this website, your personal data is being processed in various ways. The type of processing depends on the features of a particular web page. Details on the individual processing steps can be found via the links in the tables.
Currently, the following types of processing are carried out:
| Type of processing | used for | Legal basis |
|---|---|---|
| Campus management system Friedolin | Campus Management (student life cycle management) | Art. 6 (1)(e) GDPRin conj. with ThürHG |
| Request processing via Jira Service-Desk | IT-Service, Campus Management | Art. 6 (1)(a), Art. 9 (2)(a) GDPR |
| Teaching and learning platform Moodle | digital teaching | Art. 6 (1)(e) GDPRin conj. with ThürHG |
| Digital Asset Management via Canto | Image databaseInternal, for staff only | Art. 6 (1)(a) GDPR |
| Learning platform Mahara | ePortfolio platform and personal learning environment | Art. 6 (1)(e) GDPRin conj. with ThürHG |
| Electronic laboratory notebooks(eLabFTW) | electronic recording and managing of research data | Art. 6 (1)(e) GDPRin conj. with ThürHG |
In the central content management system of the Friedrich Schiller University, the following processing operations take place on all websites:
| Type of processing | used for | Legal basis |
|---|---|---|
| Web presence | self-presentation | Art. 6 (1)(e) GDPRin conj. with ThürHG, Art. 6 (1)(f) GDPR |
| Matomo | web analysis | Art. 6 (1)(e) GDPRin conj. with ThürHG, Art. 6 (1)(f) GDPR |
| Registration features | access to protected areas | Art. 6 (1)(a) GDPR |
| establishing contact | Art. 6 (1)(a) GDPR |
While processing data in accordance with section 6 subsection 1(f) of GDPR, the University pursues the following legitimate interests:
| Type of processing | Legitimate interest | Legal basis |
|---|---|---|
| YouTube | Video | Art. 6 (1)(a) GDPR |
| Input/form function | Data input | Art. 6 (1)(a), Art. 9 (2)(a) GDPR |
| Newsletter | Information, Advertising | Art. 6 (1)(a) GDPR |
| ReCAPTCHA | Safety | Art. 6 (1)(e) GDPRin conj. with ThürHG, Art. 6 (1)(f) GDPR |
| Comment/upload functions | Communication | Art. 6 (1)(a) GDPR |
| Live chat | Communication | Art. 6 (1)(a) GDPR |
Friedrich Schiller University pursues the following legitimate interests in processing operations based on Article 6(1)(f) GDPR.
| | | | | ------------ | -------------------------------------------------------------------------------- | | Web presence | presentation of the University’s offers and activities | | Matomo | analysing the user behaviour to be able to adjust the online offers to the users | | ReCAPTCHA | Protection against automated access to websites |
Information
According to section 21 of GDPR, you have the right to object the data processing, as defined in section 6 subsection 1(f) of GDPR, if you give reasons relating to your particular situation in which data processing seems unreasonable to you. In the cookies section below, you may de-activate the data processing related to Matomo services.
What about cookies?
Cookies are small text files which website providers store in your web browser and represent them in there. Apart from “session cookies”, which are deleted by closing the web browser, the University uses a tracking cookie within Matomo’s web analysis tool. This cookie enables us to analyse your behaviour on the University’s web pages as far as you do not object the tracking option (see below).
Fan-pages in social-media
As a modern university, the Friedrich Schiller University also has information pages on social media such as Facebook, Instagram, Bluesky, YouTube, Mastodon, LinkedIn and TikTok. These are used for rapid communication and public relations work by the university, primarily with our members, relatives and other interested parties.
We would like to inform you that when using the social media services of the Meta Group (Facebook and Instagram), YouTube or TikTok data security cannot be guaranteed under European law.
Should you therefore have concerns about the processing of your personal data, we offer you data protection-compliant alternatives for this purpose.
For example, you can also obtain any information published via these services from the official websites of the Friedrich Schiller University Jena https://www.uni-jena.de/ de and via the decentralised network Mastodon https://mastodon.social/@unijenaExternal link.
An existing account with social media services is therefore not required for communication with us.
Do we pass on your data? If yes, do we pass them on third countries?
We pass on your personal data on external parties if the University must do so in accordance with legal or judicial regulations, or any regulations of other authorities. Furthermore, we pass on particular data to Google when YouTube videos are embedded on one of our pages and you start playing them. Its servers are located in the U.S., in a “third country”. Officially, the security of the data processing is ensured by Google being certified in the EU-U.S. Data Privacy Framework.
Your data also will be passed to external lecturer for the implementation of an event that you have booked via the Qualification Portal of the Friedrich Schiller University.
How long do we store your data?
We store your data not longer than necessary for a particular type of data processing. If there are any retention/storage periods determined by law, they shall apply.
What rights can you exercise?
In accordance with sections 15–22 and section 77 of GDPR, you have various rights with regard to processing of your personal data by the University.
- Right to object
You can object a particular type of data processing if you can give reasons relating to your particular situation in which data processing seems unreasonable to you. - Right to access
You have the right to learn whether the University processes your data and, if yes, to what extent. - Right to rectification
You have the right to obtain the rectification of inaccurate or incomplete personal data from the controller. - Right to erasure
You have the right to have your personal data erased by the controller if one of the reasons named in section 17 subsection 1 of GDPR are given; for example, if the data are no longer necessary in relation to the purposes for which they were collected. - Right to restriction of processing
You have the right to restrict the processing from the controller if one of the reasons named in section 18 subsection 1 of GDPR are given; for example, if the accuracy of the personal data is contested during the verification process. - Right to data portability
You have the right to have the University provide you your data in a machine-readable format or transfer those to another controller upon your request if this is technically possible. - Right to lodge a complaint
You have the right to lodge a complaint against the processing of your personal data by the University, i.e. with the responsible supervisory authority. In our case, this is the Thuringian Data Protection Officer, Häßlerstraße 8, 99096 Erfurt, Germany
Marking of Links
On the web pages of the University of Jena, all links are marked with an icon. In this way, you can see whether you are staying within the University of Jena's web presence by clicking on a link or whether you are leaving the University of Jena's domain. In the latter case, you will reach the website of another responsible party, whose data processing is not covered by this privacy policy.
You will find the following options for marking links on the web pages of the University of Jena:
- External link: You are leaving the domain of the University of Jena.
Example: Website of the city of JenaExternal link - Internal link: You stay in the domain of the University of Jena.
Example: Homepage of the University of Jena - Internal link to a file: You remain in the domain of the University of Jena.
Example: Leaflet about the new logopdf, 3 mb · de - E-mail link: Your e-mail program will open.
Example: datenschutz@uni-jena.de