Google Workspace Updates: Google Calendar (original) (raw)

Wednesday, November 19, 2025

What’s happening

To create a more consistent and secure meeting experience, we're changing what happens when you edit recurring Google Calendar events. Previously, when users modified the start time or recurrence of recurring events and applied the change to "This and following events," the remaining events used the original Google Meet link.

Moving forward, when users modify the start time or recurrence of a recurring event for "This and following events," the remaining events will automatically generate a new, unique Meet link. The original event series will keep the original Meet link. All properties of the Meet conference (for example the host, cohosts, access restriction, recording) are preserved for both Meet links.

This change ensures each new recurring event series gets its own distinct and secure Meet link, which prevents the unintentional reuse of meeting links across separate Calendar events. This is one of multiple updates we’re making to create a more reliable experience for using Meet with Calendar events.

Getting started

Rollout pace

Availability

Available to all Google Workspace customers and users with personal Google accounts

Resources

Monday, November 17, 2025

Block off time to work on a task in Calendar

What’s changing

Users can now easily block off time on their calendar to work on a specific task. On your calendar, select an empty slot > click task. From here, you can add the relevant task and description, and customize details like visibility and do not disturb settings. Now you can work on a specific task without any disruptions. You'll also see the task on your task list and get reminded until the task is completed

Getting started

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Tuesday, November 11, 2025

Improving secondary calendar management with dedicated owners

What’s happening

To improve data governance, we’re changing how secondary calendar ownership is defined in Google Calendar. A secondary calendar is any calendar that you create or a group calendar that is shared with you. Previously, secondary calendars could only be managed at the organization level.

Going forward, each secondary calendar will have a single, dedicated owner. When a new secondary calendar is created, the creator becomes the calendar owner. For existing secondary calendars, an owner will be automatically assigned based on the calendar’s permissions. The calendar will inherit the organizational policies from its owner. This provides fine-grained control for admins to define policies for each calendar, such as data regions or assured controls.

Additionally, we’re introducing the ability to transfer secondary calendar ownership to another user in the same organization, through Google Calendar settings (for end users) or the Admin console (for admins). This is especially helpful when a calendar owner changes teams or leaves the organization, to ensure the calendar remains associated with the appropriate owner.

How the owner is shown in Calendar settings
How the owner is shown in Calendar settings
How the owner can be transferred from Calendar settings
How the owner can be transferred from Calendar settings
How the owner can be transferred in the Admin console
How the owner can be transferred in the Admin console

Additional details

The Google Calendar API has been updated to reflect these changes. Developers can retrieve the secondary calendar owner using the API for Calendars and CalendarList. In addition, we’ve added updates to ensure only the secondary calendar owner can delete the calendar, and that their access level cannot be downgraded as long as they are the owner.

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Tuesday, October 14, 2025

Use Help me schedule to easily set up a meeting time over email

What’s changing

Finding time to meet — especially with external clients and customers — is hard, often requiring many back-and-forth emails. The new Gemini-powered Help me schedule feature in Gmail makes it easier for you to coordinate time with others.

Gmail with Gemini will detect when you’re trying to coordinate a time within an email and will surface a Help me schedule button in the toolbar. After you click on the Help me schedule button, Gemini will automatically suggest ideal slots based on your Google Calendar and the email's context. For example, if someone asks for a 30 minute meeting next week, Gemini will recommend time slots that fit your availability.

You can customize the times that Gemini suggests by removing or adding additional options, and then insert them directly into your Gmail message. Once the recipient receives the email and selects a time that works for them, a Calendar invite will automatically be added to both individual’s calendars. At launch, this feature will only support scheduling between two individuals, not groups.

Getting started

Rollout pace

Availability

Available for Google Workspace:

Also available to:

Resources

Wednesday, October 1, 2025

Enable 'take notes for me' in Calendar, ahead of your meeting

What’s changing

Taking notes during meetings is crucial for tracking action items and key decisions, but it can be a tedious task. With our Gemini-powered “Take notes for me”, you can stay fully engaged in the conversation while ensuring nothing gets missed.

We’re making it even easier to have Gemini take notes for you. Event organizers can now enable Take notes for me when scheduling the event or preparing their meeting in Calendar.

This update gives you peace of mind, ensuring that even for your most critical meetings, you'll have a complete set of notes automatically generated and shared, without needing to think about it once the meeting begins.

Getting Started

Rollout pace

Availability

Available for Google Workspace:

Also available to:

Resources

Wednesday, September 17, 2025

Changes to Manage Google Meet hardware and calendars privilege

What’s changing

To improve security and clarity, the Manage Google Meet hardware and calendars privilege will no longer grant broad access to all calendars in your organization.

Who’s impacted

Why it’s important

This update lets you grant calendar access independently of Google Meet hardware privileges. It ensures that administrators who only manage Meet hardware can no longer access sensitive calendar data across the organization, minimizing security risks.

Getting started

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Tuesday, September 16, 2025

Seamlessly join Google Meet conferences from any calendar app

What’s changing

With this launch, the Google Meet link will be added to the location field when a Google Calendar user invites a user of a different calendar app (such as Microsoft Outlook) to a meeting with Google Meet. This helps users of other calendar services such as Outlook to easily find the Meet link when it's time to join by ensuring it doesn't get lost in the event details.

Additionally, Google Calendar now automatically detects Google Meet links in the description or location fields of invitations sent from other calendar apps. This makes it easier for users to join meetings and collaborate with people on different platforms.

Getting started

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Tuesday, September 16, 2025

Enhancing meeting privacy for copied Calendar events

What’s changing

When users copy or duplicate events in Calendar, the Meet conference won’t be copied over. This ensures that Meet access and meeting notes remain tied to the original event and its attendees. If the user intends to participate in the same Meet conference, they can copy over the Meet code separately.

UI mock showing the journey of duplicating an event and adding a specific Meet conference code

Why this is important

This change enhances meeting privacy, security and reliability by keeping the meeting code unique to the original event. This isolates each meeting, ensuring only invited guests can join and that artifacts like recordings and notes are shared exclusively to the correct participants. It reduces the current system ambiguity where a single code shared across multiple events can lead to misdirected information.

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Friday, August 22, 2025

Let others easily book time with you using the new pre-configured Google Calendar booking page

Update: We have updated the rollout schedule for this feature. The new rollout schedule is:

What’s changing

Following our recent announcement of the ability to share your Google Calendar appointment booking page directly in your email, we’re excited to introduce a new way to access all your booking pages directly in the Calendar side bar. Plus, users who don’t have an appointment schedule yet will now have a pre-configured booking page.

With this launch, users who don’t have an appointment schedule set up yet will see a pre-configured booking page entry in the Calendar side bar that makes scheduling 1:1s with external users much easier. The pre-configured booking page is based on your working hours, and will automatically update to avoid conflicts on your calendar.

Users that already have appointment schedules set up can now see all their booking pages in the Calendar sidebar on web and in the mobile Calendar apps.

To help users with multiple schedules manage their commitments on the Calendar grid better, we’re adding a new setting that allows users to show / hide an individual appointment schedule from the Calendar grid on web and mobile. Learn more here.

Who’s impacted

End users

Why you’d use it

By providing users with an easier way to book time with others, this change streamlines the scheduling process, which is particularly useful for customers, partners or people outside an organization who might not have visibility into another’s calendar.

Additional details

Getting started

Rollout pace

Web:

Mobile:

Availability

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Thursday, August 21, 2025

Incorporate information from Calendar, Tasks, and Keep in your conversations with Gemini Live

What’s changing

Last month, we announced the ability to conduct in-depth two-way conversations with Gemini Live. You can use Live to brainstorm ideas, explore new concepts, and more. You can also engage in these conversations by visually sharing your screen or camera and providing specific context through images, uploaded files, or YouTube videos.

With this launch, you can reference Calendar, Tasks, and Keep in your conversations with Gemini Live. You can chat with Live about:

Additional details

Getting started

Rollout pace

Availability

Available for Google Workspace:

Available for Google Workspace customers with these add-ons:

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Thursday, July 31, 2025

Build and deploy a single app across Chat, Gmail, Calendar, Drive and more with the Workspace add-ons framework

The ability for developers to build Google Chat apps using the Workspace add-on framework is now generally available.

What’s changing

Previously available as part of the Google Workspace Developer Preview Program, we're excited to announce that the ability for developers to build Google Chat apps using the Workspace add-on framework is now generally available.

The Workspace add-ons framework makes it possible to build and maintain one app that works across multiple Workspace apps including Gmail, Calendar, Drive, and Chat. This reduces complexity and improves the experience for developers, system admins, and end-users.

In Chat, Workspace add-ons can provide helpful features, such as:

Chat app interacting with Calendar and Gmail data

Additional details

Lucid, developers of Lucidchart, Lucidspark, and Lucidscale, recently updated their existing Workspace Add-ons to now support Chat. These integrations with Google Chat enable link previews, quick search, and access management all within Chat.

See more details on the Lucidchart, Lucidspark, and Lucidscale integrations here.

Soon, other partners, including Asana, Confluence, Figma, HubSpot, Miro, Polly, ServiceNow, Trello, 1Password, and more will be releasing Chat apps built on the Workspace add-ons framework.

Upcoming ServiceNow integration with Chat

Upcoming Figma integration with Chat

Upcoming Miro integration with Chat

Getting started

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Tuesday, July 15, 2025

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email.

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What’s changing

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft.

Who’s impacted

End users

Why you’d use it

With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you.

Getting started

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Friday, July 11, 2025

Google Workspace Updates Weekly Recap - July 11, 2025

Learn about six new features rolling out now across Workspace, see a recap of what was published on the Workspace Updates blog earlier this week, and see rollout completion information for previously announced features.

6 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices

In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone.

Adding Google Calendar sharing to Android devices

Automatically level audio across a video in Google Vids with balance sound

In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

balance sound in Vids

Gemini summary cards now available in Gmail on web

In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail.

Gemini summary cards now available in Gmail on web

Introducing a refreshed user interface in Google Drive for Desktop

In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop.

Introducing a refreshed user interface in Google Drive for Desktop

A new look and feel is coming for the Workspace Updates Blog

We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are:

These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.


Google Drive Events API now available in Developer Public Preview Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.

Manage email subscriptions from a single location in Gmail Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.

Search for embedded content in Google Sites Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.

Drive IRM Update: More Control for File Owners and Shared Drive Managers Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.

Introducing Lucidchart and Lucidspark apps in Google Chat Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Monday, June 30, 2025

FINRA Compliance for Google Workspace: Google Drive and Calendar Updates

What’s changing

Today, we announced Google Workspace support for FINRA compliance, continuing our commitment to meet the unique needs of heavily regulated industry. This includes the preservation of records in a non-rewritable, non-erasable (WORM) format, including support for SEC Rule 17a-4, SEC Rule 18a-6, and CFTC §1.31.

We’re pleased to announce FINRA-compliant solutions for Google Drive and Calendar (complementing our existing FINRA-compliant features for Gmail, Chat, and Meet) that address the critical supervisory, documentation, and surveillance requirements that underpin financial regulations:

For Google Drive, super admins can now use Google Workspace’s Data Export tool and AODocs to create a FINRA-compliant archive of their Google Drive data in a Google Cloud Storage (GCS) bucket. This data can be from specific organizational units (OUs), groups, or users, and filtered by Drive labels.

When you’re using the Data Export tool, select “FINRA” as your export type

For Calendar, super admins and admins with third-party archiving privileges can enable third-party archiving on an OU or group level and specify the email address to which Calendar archives should be sent. The following events will be captured:

When these actions are performed, an email is sent to the journaling address specified by the admin with the event data, user who performed the action, and time stamp. providing access via SMTP for a third-party service provider to archive and produce the records on demand.

Third-party archiving can be enabled in the Admin console by going to Apps > Google Workspace > Settings for Calendar > Third-party Archiving Settings

Who’s impacted

Admins

Why it’s important

These updates are critical for Google Workspace customers operating in the financial services industry on a global scale. For Calendar, archival journaling functionality supports compliance news by ensuring electronic communications are captured and preserved, meeting essential record-keeping standards. For Drive, admins can manage and securely store critical documents at scale. These solutions add to our existing FINRA-compliant features for Gmail, Chat, and Meet (when certain settings are enabled and disabled), providing global communication solutions and cutting edge productivity tools that meet the regulatory needs of customers in the financial services sector.

Additionally, we are proud to announce partnerships with several industry-leading Digital Communications Governance and Archiving (DCGA) vendors: AODocs, Mimecast, Smarsh, and Global Relay. These partners provide vital connectors for our customers, ensuring the compliant flow of Google Workspace data into their trusted archiving solutions. For more information on these partnerships and FINRA compliance for Google Workspace, visit the Workspace blog.

Getting started

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Wednesday, May 28, 2025

Configure Calendar interoperability with Microsoft Office 365 using the Microsoft Graph API

What’s changing

Beginning today, Admins can use the Microsoft Graph API to enable Calendar interoperability with Microsoft Office 365. The Graph API will replace the existing Exchange Web Services (EWS) API, which will no longer be supported by Microsoft beginning October 1, 2026 – we recommend that admins update their interop configuration to Graph API as soon as possible.

Admins can configure interoperability via the Graph API in the Admin console by going to Apps > Google Workspace > Calendar > Calendar Interop Management > Exchange availability in Calendar > Allow Google Calendar to display Exchange user availability. The user interface has also been streamlined and admins can easily select an endpoint from a drop down list, and enter other details like the specific Microsoft domain that should be connected to Calendar, and specify role accounts for user availability and resource booking.

Quickly select your endpoint type from the new drop down list

Enter additional details, like the Microsoft domain you want to connect to and role accounts.

We’ve also made additional updates to improve the overall admin experience, including additional user interface updates and troubleshooting — keep reading for more information.

Who’s impacted

Admins

Why it’s important

These updates will ensure calendar interoperability continues after support for EWS ends and improve the overall experience for configuring and managing interoperability for admins. Additionally, the Graph API allows admins to grant access to Exchange calendar data only, ensuring access isn’t too broadly scoped.

Additional details

Apps > Google Workspace > Settings for Calendar > Calendar Interop management

Getting started

Rollout pace

Availability

Available for Google Workspace:

Resources